PRIVACY POLICY

Privacy Policy

This Privacy Policy explains how GBDistribution, operated by [FARA INFORMATII] (“GBDistribution”, “we”, “us” or “our”), collects, uses, stores and protects personal data when you access our website, contact us through the contact form, or interact with us in connection with our business activities.

This Privacy Policy is intended for business visitors, potential partners, suppliers, brand representatives, retail partners and other B2B contacts. We process personal data in accordance with Regulation (EU) 2016/679 (“GDPR”), applicable Romanian data protection legislation and any other applicable legal requirements.

1. Who We Are

GBDistribution is a Romania-based business focused on premium distribution, brand representation, retail activation, merchandising, business development, mystery shopping, labeling and compliance support for selected brands and business partners.

The data controller responsible for the processing of personal data through this website is:

  • Legal name: [FARA INFORMATII]
  • Commercial name: GBDistribution
  • Legal form: [FARA INFORMATII]
  • Registered office: [FARA INFORMATII]
  • Country of registration: Romania
  • Trade Registry number: [FARA INFORMATII]
  • Tax identification number / VAT number: [FARA INFORMATII]
  • Email: [FARA INFORMATII]
  • Telephone: [FARA INFORMATII]
  • Website: [FARA INFORMATII]

2. Scope of This Privacy Policy

This Privacy Policy applies to the personal data processed through the GBDistribution website and through direct communications initiated via the website contact form.

The website is intended mainly for companies, professional partners, brand owners, suppliers, distributors, retailers and other business users. It is not intended for children or for the direct provision of services to minors.

3. What Personal Data We Collect

When you use the contact form available on our website, we may collect and process the following personal data:

  • name;
  • email address;
  • subject of the message;
  • content of the message submitted by you.

Depending on the content of your message, you may voluntarily provide additional information, such as your company name, position, telephone number, country, business interests, product or brand details, partnership proposals or other information relevant to your request.

We ask you not to include sensitive personal data in the contact form, such as health data, political opinions, religious beliefs, biometric data or any other special categories of personal data, unless strictly necessary and expressly requested by us.

4. How We Collect Personal Data

We collect personal data directly from you when you:

  • complete and submit the contact form on our website;
  • send us a business inquiry or partnership request;
  • communicate with us by email, telephone or other professional channels;
  • provide information in the context of potential or existing business cooperation.

We may also process business contact information received in the context of B2B interactions, provided that such information has been lawfully made available or provided to us for professional communication purposes.

5. Purposes of Processing

We process personal data for the following purposes:

  • to receive, review and respond to messages submitted through the contact form;
  • to communicate with potential clients, partners, suppliers, retailers or brand representatives;
  • to assess business opportunities, partnership requests or service inquiries;
  • to provide information about our distribution, retail activation, merchandising, business development, mystery shopping, labeling and compliance support services;
  • to organize follow-up communications after you contact us;
  • to maintain internal records regarding business communications;
  • to protect our rights, legitimate interests and business operations;
  • to comply with applicable legal obligations, where necessary.

We do not use the personal data submitted through the contact form for newsletter distribution or automated marketing campaigns. If you contact us through the website, we may reply to your inquiry and may continue the communication in relation to the subject of your request.

6. Legal Basis for Processing

We process personal data only where we have a valid legal basis under the GDPR. Depending on the specific context, the legal basis may be:

  • Legitimate interest – to respond to business inquiries, manage B2B communications, assess potential partnerships and protect our business interests.
  • Steps prior to entering into a contract – where your message relates to a potential commercial collaboration, partnership, distribution arrangement or service request.
  • Performance of a contract – where processing is necessary in relation to an existing business relationship.
  • Legal obligation – where we are required to process or retain certain information under applicable law.
  • Consent – where we specifically request and obtain your consent for a particular processing activity.

7. Contact Form Communications

The contact form on our website allows you to send us a message by providing your name, email address, subject and message. These data are necessary for us to identify your request and respond to you.

If you do not provide the required information, we may not be able to receive, process or respond to your inquiry.

After receiving your message, we may contact you using the email address provided by you or, where you voluntarily provide additional contact details, through other professional communication channels.

8. Cookies and Similar Technologies

At this moment, the GBDistribution website does not use analytics, advertising or profiling cookies and does not operate a cookie consent banner.

The website may use only technical elements strictly necessary for the proper functioning and security of the website, especially because the website is built on WordPress. Such technical elements, if any, are used only to make the website work correctly and are not used for advertising, analytics or user profiling.

We do not currently use Google Analytics, Google Tag Manager, Meta Pixel, LinkedIn Insight Tag or similar tracking technologies. If this changes in the future, this Privacy Policy and, where necessary, a separate Cookie Policy or cookie consent mechanism will be updated accordingly.

9. WordPress Website

Our website is built using WordPress. Depending on the technical configuration of the website, certain technical data may be processed automatically by the website infrastructure, such as IP address, browser type, device information, date and time of access, security logs or server logs.

Such information is generally processed for technical, security and operational purposes, including website availability, prevention of abuse, troubleshooting and protection against unauthorized access.

10. Data Retention

We retain personal data only for as long as necessary for the purposes for which it was collected, unless a longer retention period is required or permitted by law.

In general:

  • contact form messages may be retained for the time necessary to respond to the request and manage any follow-up communication;
  • business communications may be retained for the duration of the business relationship and for a reasonable period afterwards;
  • data required for legal, tax, accounting or dispute-related purposes may be retained for the periods required by applicable law;
  • technical logs may be retained for a limited period necessary for website security and maintenance.

When personal data is no longer necessary, we will delete, anonymize or securely archive it, as appropriate.

11. Disclosure of Personal Data

We do not sell your personal data. We may disclose personal data only where necessary and only to the extent permitted by law.

Personal data may be disclosed to:

  • IT and website maintenance providers;
  • hosting providers;
  • email and communication service providers;
  • professional advisers, such as legal, accounting or tax consultants;
  • business partners, only where necessary in connection with your request or a potential collaboration;
  • public authorities, courts or regulators, where required by law.

Any service providers who process personal data on our behalf are required to protect the data and use it only in accordance with our instructions and applicable data protection law.

12. International Data Transfers

As a general rule, we aim to process personal data within the European Economic Area. However, depending on the technical providers used for website, email, hosting or communication services, personal data may be processed outside the European Economic Area.

Where such transfers occur, we will ensure that appropriate safeguards are in place, such as adequacy decisions, standard contractual clauses approved by the European Commission or other lawful transfer mechanisms under the GDPR.

13. Data Security

We implement appropriate technical and organizational measures designed to protect personal data against unauthorized access, loss, misuse, alteration or disclosure.

These measures may include access control, secure communication practices, website security measures, limitation of access to personal data and internal procedures for handling business communications.

However, no website or electronic communication system can be guaranteed to be completely secure. For this reason, we encourage you not to send confidential, sensitive or unnecessary personal information through the contact form.

14. Your Rights Under GDPR

Under the GDPR, you may have the following rights in relation to your personal data:

  • Right of access – to obtain confirmation as to whether we process your personal data and to receive a copy of such data;
  • Right to rectification – to request correction of inaccurate or incomplete personal data;
  • Right to erasure – to request deletion of your personal data, where applicable;
  • Right to restriction of processing – to request limitation of processing in certain cases;
  • Right to object – to object to processing based on our legitimate interests;
  • Right to data portability – to receive your personal data in a structured, commonly used and machine-readable format, where applicable;
  • Right to withdraw consent – where processing is based on consent, you may withdraw it at any time;
  • Right to lodge a complaint – to contact the competent data protection authority.

To exercise your rights, you may contact us using the contact details provided in this Privacy Policy. We may request additional information where necessary to confirm your identity and process your request lawfully.

15. Complaints

If you believe that your personal data has been processed unlawfully or that your data protection rights have not been respected, you may contact us first so that we can review and resolve your request.

You also have the right to lodge a complaint with the competent supervisory authority in Romania:

Autoritatea Națională de Supraveghere a Prelucrării Datelor cu Caracter Personal
Website: www.dataprotection.ro

16. Third-Party Websites

Our website may contain links to third-party websites or external resources. We are not responsible for the privacy practices, security or content of such third-party websites. We recommend that you read the privacy policies of any external website you access.

17. Data of Third Parties

If you provide us with personal data relating to another person, you confirm that you have the right to provide such data and that the person concerned has been informed about the content of this Privacy Policy.

18. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our business activities, website functionality, legal obligations or data protection practices.

The updated version will be published on this page and will apply from the date indicated above. We recommend reviewing this Privacy Policy periodically.

19. Contact

For any questions regarding this Privacy Policy or the processing of your personal data, you may contact us at:

  • Company: [FARA INFORMATII]
  • Commercial name: GBDistribution
  • Email: [FARA INFORMATII]
  • Telephone: [FARA INFORMATII]
  • Address: [FARA INFORMATII]